GapJump AI Workshop
Introduction to Workspace Studio
Build AI Workflows That Work for You, Even While You're Away from Your Devices
Date: Wednesday, Jun 10, 2026  ·  2:00 to 3:00 PM PT Duration: 1 Hour (+ optional open lab 3:00 to 4:00 PM) Facilitator: Kevin Brookhouser, GapJump AI

What You Should Bring

💻
Just your laptop

Session Objective

Learn how to build Workspace Studio "Flows" that can help you manage your inbox, get chat notifications about important messages, draft replies to frequently asked questions, and add email action items into tasks.

The Workspace Studio App
Flow 1: Daily Summary of Unread Emails
The Starter
Set the schedule for when this flow runs
Gemini
Review the "Recap" prompt
Customize
Change "Time range" and modify the prompt to surface messages that are important to you
Get Alerted
Notice the "Notify me in Chat" step:customize the message
See if it works
Press the "Test run" button
Flow 2: Automatically Send PDF Attachments to Drive
The Starter
This runs whenever you get an email
Specific Emails
This should only apply to emails that "Has attachment." Notice that this flow only uses emails sent directly to you.
The Filter
By default this applies to any attachment type:you can narrow it to PDFs only
Select Drive Folder
Choose where you want the files to land
Make it smarter
Add a "Decide" step to check if the email is urgent:Star it if so. Add another "Decide" step: if it's not urgent, archive it. (Consider the risks before enabling.)
Get a notification
Choose the "Notify me in chat" step. Give it a custom message and add a variable with a link to the sender's name.
Flow 3: Emails with Action Items → Google Tasks

When you get an email from a colleague, have it look for action item requests. Use anyone @[domainname.com] in the From field. Convert those action items into tasks.

Try building this flow from scratch using a prompt:

Build with a Prompt 
When I get an email from anyone at [domainname.com], look for action items directed at me. For each one, create a Google Task with a title and due date if one is mentioned.
Flow 4: Get a Summary of a New File Added to a Folder
Trigger
When an item is added to a folder
Summary
Get a summary sent to your inbox
Flow 5: The Birthday Script

Each morning have Gemini look at a spreadsheet with names and birthdays, and write them a Haiku. Have Gemini extract the name and email address so the flow can draft a happy birthday message for you to send.

Sharing & Tracking Your Flows
  • Share a flow with others: It's not like Google Docs:when you share a flow, the link creates a copy of your flow in the recipient's account
  • Track activity on your flow: You can see when your flow has been triggered and review how it went
Brainstorm

What kind of automation with your Google Apps would make your job easier or more effective?

Limitations

Workspace Studio will not take actions outside of your account:

  • Does not edit shared spreadsheets
  • Cannot assign tasks to others
  • Will not send emails without you hitting Send
💡 If that feels limiting, keep coming back:the next sessions go further.
Q&A & Wrap-Up
  • Open floor: what worked, what surprised you, what didn't go as expected?
  • Share your feedback:  Give Feedback
Open Lab (Optional)
3:00 to 4:00 PM
  • Kevin stays on for anyone who wants to keep working, go deeper, or try something new
  • Bring a harder use case or questions you didn't get to ask
  • Drop in and out as you like:no structured agenda
Upcoming Sessions
Coming Up
Jun 24  ·  2:00 PM
Claude Code Introduction
Basics of AI-driven coding and terminal interaction. Takeaway: Build and deploy a functional web app in a single session.
Jul 7  ·  2:00 PM
Advanced Google Apps Scripting
Bridging Google applications. Takeaway: Scripts to sync calendars to Sheets or track unsent email drafts.
Jul 8  ·  2:00 PM
Workspace Studio Receipt & Invoice Logger
Mobile-to-Sheet data extraction. Takeaway: Build a system to scan documents from a phone and extract data directly into Google Sheets.
Jul 15  ·  2:00 PM
Overcoming Limitations (Studio + Apps Script)
Advanced logic and cross-platform communication. Takeaway: Use Claude Code to bypass Studio boundaries for automated chat.
💡 Next Week: Introduction to Claude Code:no coding skills necessary. Build your own webapp dashboard.
GapJump AI  ·  AI Strategy & Training
kevin@gapjump.ai  ·  gapjump.ai